Employee policies are plan policies used in your organization. These include work plan, evaluation, holiday and absence policies.
Each AppsCo instance comes with a set of predefined policies that you can use in your organization.
AppsCo also allows you to create your own policies.
There are 4 types of policies: Absence, Holiday, Evaluation and Plan policy. AppsCo gives you the option to create custom-made policies that can be applied to selected departments within your company if needed. Once you've added a policy, you'll be able to assign the policy to individual employees, groups or departments.
Default Plan Policy
The default plan policy will be available on each created instance. This policy represents the standard work hours policy that can be tailored to each company's needs. The section on the left displays the date when the policy was last updated as well as the number of employees the policy has been applied to.
On the right, the policy allows you to customize the number of planned work hours and the break duration for each working day.
If you click on the Enroll employees tab, all employees following this plan policy will be listed. This tab gives you the option to filter employees by name or by department.
Here you'll also be able to enroll employees, departments or groups and apply the policy to them by clicking on the plus button.
Here you can select if you want to add the policy to individual employees, a selected group or department.
Default Holiday Policy
The default holiday policy will allow you to add holidays which will be applicable in the organization you live in.
Click on the plus button to add a new holiday. A modal will open where you select the date and the percentage.
The holiday policy also allows you to apply the policy to individual employees, departments or groups.
Default Absence Policy
The default absence policy allows you to set up absences in your company. When you click on the policy in the policy list, the section on the left will show you when this policy was last updated and how many employees it has been applied to.
On the right in the details tab you’ll be able to customize the default absence policy. Here you can change the name of the policy and change the number of available vacation days as well as create rules for adding extra vacation days for employees over a certain age.
For the correct calculation of transferred vacation days to take place, you need to select the field which will add the entered vacation days to the total calculation of available vacation days in an employee’s time off management profile.
The section at the bottom of the page is important for the setup of absence and vacation calculations. Exclude absence on days without a plan is used to define which absences should be excluded from the calculation when there is no plan for the day. Select the absence tags that should be excluded from this calculation.
The next step is to add tags for absences that are going to be included in absence percentage calculations.
Finally, it’s important to add tags that are going to be visible in the mobile app which is where most employees are going to register their absences and put in vacation requests.